What Are the Best Ways to Backup Data for Your Small Business?

Data Backup
Data Backup Photo credit gorodenkoff/Getty Images
By , Small Business Pulse

There are many crucial files needed for your small business to operate successfully. Important contacts, contracts, client files, yearly taxes, conclusive research and irreplaceable photographs are just some of the important data relegated to your company computers. Having any of these items simply disappear would be a disaster. Losing important data can set your business back, while in severe cases, can even cause you legal ramifications.

So how do you avoid such tragedy? As almost anyone who has had this happen to them will tell you, it is imperative to backup all your data. This is not merely a warning, but rather a dictum. Here are ways to protect your business from losing data.

Tried and true 
What is the best way to do this? Consider using a clone as a bootable backup system that will immediately step in if your computer's hard drive suddenly crashes and burns without any warning whatsoever. However, backing up on a clone takes time and might update only once or twice a day. That means, you will only find the material you have created since your last backup in the event that you need to employ the clone. The hard work you put to task after that could be lost, which creates a major caveat.

Another backup
An external backup drive is another relatively safe backup system, especially if you only need to backup certain files instead of your entire hard drive. Doing so means these files will take over if or when your computer crashes. When that happens, all you need to do in order to recover what you lost is seek out another machine. Then, simply plug in the backup drive to claim your protected data. Not only will you be privy to the final draft, but also to any drafts you produced before that last one.

Getting cloudy
Cloud services are another great option available when you need a solid backup plan to keep your files safe. Some cloud services give free space for a certain amount of data, but can be expanded if you pay the price to do so. Signing up for a paid cloud service for a year or more may provide you with other useful services as well.

A last warning
Sometimes your backup system will fail. It is sad, but also true. So, to be fully prepared for such an unfortunate outcome, choose at least two different ways to backup. Have a solid Plan B should such a disaster ever happen. In the case of failing computers in the small business world, two plans are always better than one.